> For the complete documentation index, see [llms.txt](https://interfacing.gitbook.io/interfacing-help-files/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://interfacing.gitbook.io/interfacing-help-files/end-users/library/exploring-the-details-panel/versioning.md).

# Versioning

Track the evolution of your documentation.

**Versioning** provides a clear, organized view of a document’s lifecycle. Each version captures edits, governance milestones, and publication events, creating a reliable record of the document’s evolution. As a result, teams can track progress, maintain accountability, and ensure transparency.

{% hint style="danger" %}

#### How Permissions Affect Version Visibility

Version visibility is determined by user permissions:

* **Read Published**

  Users can view only the **most recently published version**, ensuring access to validated and finalized content.
* **Read Latest**

  Users can view the **complete version history**, including both draft and published versions.

Administrators can configure version visibility behavior in [**Advanced System Settings**](/interfacing-help-files/administration-and-configuration/system-administrators/advanced-system-settings.md).
{% endhint %}

***

## Interactive Tour

Explore how to view and navigate different versions of an item, including version history, comments, and key details.

{% @howdygo/embed url="<https://app.howdygo.com/share/b7e6af73-6b45-43ff-ba14-bc38a82a5ff4>" fullWidth="true" %}

***

## Viewing & Navigating Versions

Use the **Version Dropdown** to quickly preview and switch between versions. For deeper insight, open the **Version History Panel** to review detailed changes and governance milestones.

{% stepper %}
{% step %}

### Opening Version Dropdown

Click the **Version Dropdown** at the top of the **Details Panel**.&#x20;

A list of available versions appears, showing:

* **Version number**
* **Status** (e.g., **`Draft`**, **`Approved`**, **`Published`**)

***

{% endstep %}

{% step %}

### Previewing Past Versions

Select any version from the dropdown to immediately display its contents in the **Details Panel**.

***

{% endstep %}

{% step %}

### Accessing Full Version History

At the bottom of the dropdown, click **See Full Version History**.

The **Version History Panel** opens, where you can:

* View version **metadata** (number, last modified by, date, time, status)
* Review **lifecycle actions** and **responsible parties**
* View associated **comments**&#x20;

***

{% endstep %}

{% step %}

### Exploring Lifecycle Details

In the **Version History Panel**, expand the **Approvers** or **Endorsers** sections to view detailed lifecycle information, including:

* **Cycle type** (serial or parallel) and **stages**
* **Responsible entities** (approvers, endorsers, etc.)
* **Delegation**, when applicable, indicating that a task was delegated and to whom
* **Metadata** (date, time, etc.)

***

{% endstep %}
{% endstepper %}

{% hint style="info" %}
You can also view past versions from **overlay panels** using the same approach.
{% endhint %}

***

## Understanding Version Numbers

The version numbering system distinguishes drafts from minor and major publications.

<table><thead><tr><th>Version Number Format</th><th width="204.5555419921875">Represents</th><th>When It’s Used</th></tr></thead><tbody><tr><td><code>.0001</code>, <code>.0002</code> …</td><td><strong>Draft versions</strong></td><td>Each time a draft is saved but not yet published.</td></tr><tr><td><code>.0100</code>, <code>.0200</code> …</td><td><strong>Minor versions</strong></td><td>Published updates that introduce small or incremental changes.</td></tr><tr><td><code>1.0000</code>, <code>2.0000</code> …</td><td><strong>Major versions</strong></td><td>Published updates that represent significant changes, milestones, or new releases.</td></tr></tbody></table>

***


---

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