> For the complete documentation index, see [llms.txt](https://interfacing.gitbook.io/interfacing-help-files/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://interfacing.gitbook.io/interfacing-help-files/quality-managers/action-item-application/creating-and-managing-action-items/approve-or-reject-extension-request.md).

# Approve or Reject Extension Request

Review a request for additional time and decide whether to approve or reject it.

## Workflow Overview

<i class="fa-location-dot">:location-dot:</i> **Current Task:** Approve or Reject Extension Request

<i class="fa-user">:user:</i> **Performed By:** Assigned Action Completion Reviewer

<p align="center"><kbd><strong>IMAGE</strong></kbd></p>

***

## Accessing the Task

The **Approve or Reject Extension Request** task can be accessed through any of the following:

* The **To Do** module.
* The **Notification Panel** (via the **Notification Bell**).
* The **direct link** provided in the email notification.

***

## Completing the Task

After an extension request is submitted, review the details and determine whether the request should be approved.

<p align="center"><kbd><strong>IMAGE</strong></kbd></p>

***

{% stepper %}
{% step %}

### Review Extension Request

Evaluate the request to determine whether granting additional time is appropriate.

<table data-card-size="large" data-view="cards"><thead><tr><th></th><th></th></tr></thead><tbody><tr><td>✅ <strong>Reason for Extension</strong></td><td>Has the owner provided a clear and valid justification?</td></tr><tr><td>✅ <strong>Feasibility</strong></td><td>Can the extension be granted without affecting compliance requirements, deadlines, or operations?</td></tr><tr><td>✅ <strong>Action Status</strong></td><td>Is the owner actively progressing toward completion?</td></tr></tbody></table>

***

{% endstep %}

{% step %}

### Approve or Reject Request

From the **Task Resolution** dropdown, select one of the following actions:

* **Reject**

  Deny the extension request.

  * The owner receives an email notification informing them of the rejection.
  * The original due date remains unchanged in the **Execute Action** task.
* **Approve**

  Grant the extension request.

  * The owner receives an email notification confirming approval.
  * The updated due date is applied to the **Execute Action** task.

After selecting the appropriate resolution, click **Submit** to finalize your decision and advance the workflow.

***

{% endstep %}
{% endstepper %}

***

## See Also

<table data-view="cards"><thead><tr><th></th><th></th><th data-hidden data-card-cover data-type="image">Cover image</th><th data-hidden data-card-target data-type="content-ref"></th></tr></thead><tbody><tr><td><strong>Tracking &#x26; Monitoring Action Items</strong></td><td>Monitor the status and progress of action items using lists and dashboards.</td><td><a href="https://1488562728-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FTx7AmE0d2Q4ja20EYjF5%2Fuploads%2FNZOvD3ldHJ3i1zsvDksS%2FCR-V16-Icons-1.png?alt=media&amp;token=7c420cc4-9abf-4601-8fc3-8e9769771b27">App-V16-Icons-1.png</a></td><td><a href="/interfacing-help-files/quality-managers/action-item-application/tracking-and-monitoring-action-items.md">Tracking &amp; Monitoring Action Items</a></td></tr></tbody></table>


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