> For the complete documentation index, see [llms.txt](https://interfacing.gitbook.io/interfacing-help-files/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://interfacing.gitbook.io/interfacing-help-files/quality-managers/implementing-capas-apps/navigating-the-capa-management-workflow/sign-off-on-capa.md).

# Sign Off on CAPA

Review the report and confirm whether it can be closed or needs revision.

## Workflow Overview

<i class="fa-location-dot">:location-dot:</i> **Current Task:** Sign Off on the CAPA

<i class="fa-user">:user:</i> **Performed By:** Assigned Reviewer (e.g., QA Manager, Department Manager, Compliance Officer)

<p align="center"><kbd><strong>IMAGE</strong></kbd></p>

***

## Accessing the Task <a href="#accessing-the-task" id="accessing-the-task"></a>

The **Sign Off on the CAPA** task can be accessed through any of the following:

* The **To Do** module.
* The **Notification Panel** (via the **Notification Bell**).
* The **direct link** provided in the email notification.

***

## Completing the Task

After all associated actions have been approved, review the CAPA to confirm it is complete, effective, and ready for closure.

<p align="center"><kbd><strong>IMAGE</strong></kbd></p>

{% hint style="success" %}
For guidance on common form features and functions, see [**Working with Forms**](/interfacing-help-files/end-users/exploring-apps/working-with-forms.md).
{% endhint %}

{% hint style="info" %}

#### Saving Your Work

To save progress without submitting, click **Save** in the top-right corner of the panel.

* The task remains in the **To Do** module for you to revisit and complete later.
  {% endhint %}

***

{% stepper %}
{% step %}

### Review CAPA

Review the report to confirm that all components have been addressed.

<table data-card-size="large" data-view="cards"><thead><tr><th></th><th></th></tr></thead><tbody><tr><td>✅ <strong>Root Cause Analysis</strong></td><td>Does the analysis clearly and accurately explain the underlying issue or improvement opportunity?</td></tr><tr><td>✅ <strong>Actions</strong></td><td>Are the actions appropriate, measurable, and fully implemented to address the identified issue or opportunity?</td></tr><tr><td>✅ <strong>Timeline</strong></td><td>Does the documented timeline accurately reflect implementation and monitoring of the CAPA?</td></tr><tr><td>✅ <strong>Effectiveness Check</strong></td><td>Has the CAPA, as implemented and monitored, been demonstrated to achieve its intended outcome?</td></tr></tbody></table>

{% hint style="info" %}

#### Reviewing Action Execution History

The **Associated Action Items** grid shows key details about each action.

* If **Times Rejected** is greater than 0, the action has been re-executed and may require closer review.
* To see how an action was executed, select the **View** ( ![](https://1488562728-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FTx7AmE0d2Q4ja20EYjF5%2Fuploads%2FIAlpvjgSBR3lKZjwsXm7%2FIMS-KI-L-9.svg?alt=media\&token=262f3701-b544-43fe-b1bc-d17a29a18e55) ) icon.
  {% endhint %}

***

{% endstep %}

{% step %}

### Adjust Effective Closure Date

If needed, enter or update the **Effective Closure Date** to reflect when the CAPA was fully implemented and confirmed effective.

<p align="center"><kbd><strong>IMAGE</strong></kbd></p>

***

{% endstep %}

{% step %}

### Provide Feedback

Use the **Comments** field to share feedback, ask questions, or provide clarification.

<p align="center"><kbd><strong>IMAGE</strong></kbd></p>

{% hint style="info" %}

#### Commenting Guidelines

* You can **edit**, **delete**, or **reply** to your own comments.
* You may **reply** to others' comments but cannot edit or delete them.
  {% endhint %}

***

{% endstep %}

{% step %}

### Finalize Assessment

From the **Task Resolution** dropdown, select one of the following actions:

* **CAPA Complete & Approve**

  Finalize and approve the CAPA, concluding the workflow.
* **Reject: Send Back for Revision**

  Reject the CAPA, returning it to the RCA Owner for revisions or additional information.

  → Next Step: [Modify CAPA](/interfacing-help-files/quality-managers/implementing-capas-apps/navigating-the-capa-management-workflow/modify-capa-1.md)

After selecting the appropriate resolution, click **Submit** to finalize your assessment and advance the workflow.

***

{% endstep %}
{% endstepper %}

***

## See Also

<table data-view="cards"><thead><tr><th></th><th></th><th data-hidden data-card-cover data-type="image">Cover image</th><th data-hidden data-card-target data-type="content-ref"></th></tr></thead><tbody><tr><td><strong>CAPA List</strong></td><td>Browse and filter all submitted CAPA reports across the organization.</td><td><a href="https://1488562728-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FTx7AmE0d2Q4ja20EYjF5%2Fuploads%2FNZOvD3ldHJ3i1zsvDksS%2FCR-V16-Icons-1.png?alt=media&amp;token=7c420cc4-9abf-4601-8fc3-8e9769771b27">App-V16-Icons-1.png</a></td><td><a href="/interfacing-help-files/quality-managers/implementing-capas-apps/tracking-and-monitoring-capas/capa-list.md">CAPA List</a></td></tr><tr><td><strong>CAPA Reminder</strong></td><td>Notify responsible users about pending tasks, helping ensure timely completion.</td><td><a href="https://1488562728-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FTx7AmE0d2Q4ja20EYjF5%2Fuploads%2FNZOvD3ldHJ3i1zsvDksS%2FCR-V16-Icons-1.png?alt=media&amp;token=7c420cc4-9abf-4601-8fc3-8e9769771b27">App-V16-Icons-1.png</a></td><td><a href="/interfacing-help-files/quality-managers/implementing-capas-apps/tracking-and-monitoring-capas/capa-reminder.md">CAPA Reminder</a></td></tr></tbody></table>


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