> For the complete documentation index, see [llms.txt](https://interfacing.gitbook.io/interfacing-help-files/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://interfacing.gitbook.io/interfacing-help-files/end-users/to-do/completing-tasks/completing-an-approval-task.md).

# Completing an Approval Task

Approval ensures that changes are reviewed and formally authorized by the appropriate individuals before it is ready to be shared or published.

The **Approval** cycle is the final review step in the lifecycle of a change or documentation item. It follows endorsement and confirms that updates meet standards and are ready for implementation. 

By participating, approvers ensure changes are properly vetted, authorized, and compliant.

***

## Interactive Tour

Learn how to complete an approval task or delegate it to a colleague.

{% @howdygo/embed url="<https://app.howdygo.com/share/b063444b-43a7-4dd1-8d81-9eb1de575c52>" %}

***

## **Step-by-Step Guide**

{% stepper %}
{% step %}

### Accessing an Approval Task

In **To Do**, select an approval task in the list.

* Review the documentation by minimizing the submission banner.

{% hint style="info" %}
For more guidance on using To Do, [see this section.](/interfacing-help-files/end-users/to-do.md)
{% endhint %}
{% endstep %}

{% step %}

### Viewing Approvers

Click the arrow beside **Approvers** to view the list of approvers.

* Approval workflows can be organized in multiple stages:
  * Click to expand a stage and view its approvers.
  * Click the arrow next to a role to view the resources assigned to it.
    {% endstep %}

{% step %}

### Delegating an Approval Task

If you feel someone else is better suited to complete the task:

* Click on the **Delegate** button.
* Select a colleague from the list&#x20;
  * Use the **Filter** box to search.
* Click **Delegate**

The task is transferred to the selected colleague.
{% endstep %}

{% step %}

### Filling Out the Form

* Add a **Comment** explaining your decision.
* Click on **Add File** to attach a supporting document, if needed.
  {% endstep %}

{% step %}

### Approving or Rejecting

* Click **Approve** or **Reject**, depending on your decision.
* A confirmation message appears, and the task is removed from your list.
  {% endstep %}
  {% endstepper %}

***

## What happens next?&#x20;

If **any** approver **rejects,** the item is sent back for updates.

If **all** approve, the item is ready to be sent to the next step (attestation or publishing).

***

## See Also

<table data-view="cards"><thead><tr><th></th><th data-hidden data-card-target data-type="content-ref"></th><th data-hidden data-card-cover data-type="image">Cover image</th></tr></thead><tbody><tr><td><strong>See the Next Step:</strong><br><br>Completing an Attestation task.</td><td><a href="/interfacing-help-files/end-users/to-do/completing-tasks/completing-an-attestation-task.md">Completing an Attestation Task</a></td><td><a href="https://1488562728-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FTx7AmE0d2Q4ja20EYjF5%2Fuploads%2FRaDP93ucaTmlNNpA4R2B%2FIMS%20Icons%20(10).png?alt=media&amp;token=03ff82e6-b22d-4263-8af0-2ae2a01e3ed0">IMS Icons (10).png</a></td></tr><tr><td><strong>Managing Your Tasks</strong><br><br>Learn the basics on how to manage your tasks in To Do</td><td><a href="/interfacing-help-files/end-users/to-do.md">Managing Your Tasks</a></td><td><a href="https://1488562728-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FTx7AmE0d2Q4ja20EYjF5%2Fuploads%2FIicHnWRDxU9zPCTnLGLC%2FIMS%20Icons%20(1).png?alt=media&amp;token=f51f14ca-3e0c-466b-be24-aebe5b3d9570">IMS Icons (1).png</a></td></tr><tr><td><strong>Managing an Approval Cycle (Modelers Only)</strong><br><br>Learn how to configure an Approval cycle</td><td><a href="/interfacing-help-files/document-control/managing-documentation-lifecycle/managing-an-approval-cycle.md">Managing an Approval Cycle</a></td><td><a href="https://1488562728-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2FTx7AmE0d2Q4ja20EYjF5%2Fuploads%2Fk4sCOXBb1JOx4nqPtoSB%2FIMS%20Icons%20(2).png?alt=media&amp;token=0fb15536-368e-4949-9189-f9ce3223df8f">IMS Icons (2).png</a></td></tr></tbody></table>


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://interfacing.gitbook.io/interfacing-help-files/end-users/to-do/completing-tasks/completing-an-approval-task.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.