> For the complete documentation index, see [llms.txt](https://interfacing.gitbook.io/interfacing-help-files/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://interfacing.gitbook.io/interfacing-help-files/learning-and-development/managing-trainings-apps/requesting-and-participating-in-trainings.md).

# Requesting & Participating in Trainings

Perform tasks assigned to your role to advance training activities through the Training Participation workflow.

## Workflow Overview

The **Training Participation** workflow manages enrollment requests and the delivery, completion, and verification of training.

<p align="center"><kbd><strong>IMAGE</strong></kbd></p>

***

## Workflow Stages

This workflow is organized into **five key stages**, each with specific roles and responsibilities.

{% hint style="success" %}
For detailed instructions on any stage, click the corresponding button.
{% endhint %}

{% stepper %}
{% step %}

### Request to Take Training

> **Performed By:** Requestor (e.g., Employee, Manager, Contractor)

**Responsibilities:**

* Identify the required or desired training.
* Provide any necessary justification or supporting information.
* Submit the request to initiate the workflow.

<p align="center"><a href="/interfacing-help-files/end-users/training-application-users/request-to-take-training.md" class="button primary" data-icon="file-pen">Request to Take Training</a></p>

***

{% endstep %}

{% step %}

### Review Training Request

> **Performed By:** Assigned Manager (e.g., Training Manager, Department Manager, Compliance Officer)

**Responsibilities:**

* Evaluate the request for feasibility, alignment, and availability.
* Determine whether the request should be approved or rejected.
* Confirm whether the requested training exists.
* Select an existing training or initiate creation of a new training, as needed.
* Assign the requestor to the appropriate training.
* Submit the review to finalize the decision and notify the requestor.

<p align="center"><a href="/interfacing-help-files/learning-and-development/managing-trainings-apps/requesting-and-participating-in-trainings/review-training-request.md" class="button primary" data-icon="magnifying-glass">Review Training Request</a></p>

{% hint style="warning" %}
The **Assign Requestor to Training** step is completed differently depending on whether an existing training is used or a new one is created.

* **Existing Training:** The manager assigns the requestor as a trainee by modifying the training in the [**Training List**](/interfacing-help-files/learning-and-development/managing-trainings-apps/tracking-and-monitoring-trainings/training-list.md) module.
* **New Training:** The manager assigns the requestor as a trainee in the [**New Training**](/interfacing-help-files/learning-and-development/managing-trainings-apps/creating-and-managing-trainings/create-new-training.md) form, accessible through the [**Review Training Request**](/interfacing-help-files/learning-and-development/managing-trainings-apps/requesting-and-participating-in-trainings/review-training-request.md) task.
  {% endhint %}

***

{% endstep %}

{% step %}

### Execute Training

> **Performed By:** Assigned Trainee (e.g., Employee, Manager, Contractor)

* Complete all assigned training phases.
* Submit the training.

<p align="center"><a href="/interfacing-help-files/end-users/training-application-users/execute-training.md" class="button primary" data-icon="chalkboard-user">Execute Training</a></p>

***

{% endstep %}

{% step %}

### Manage Extension(s)

This stage includes the **Extension Request Management** subprocess, which governs activities required to request, review, and apply additional time for training completion.

{% hint style="warning" %}
This stage is triggered only when additional time is requested to complete the training.
{% endhint %}

This workflow is organized into **two key stages**.

{% stepper %}
{% step %}

#### Request Extension for Training

> **Performed By:** Assigned Trainee (e.g., Employee, Manager, Contractor)

**Responsibilities:**

* Initiate the extension request.
* Enter a proposed new due date and provide justification.
* Submit the request to initiate the workflow.

<p align="center"><a href="/interfacing-help-files/end-users/training-application-users/execute-training.md#requesting-an-extension" class="button primary" data-icon="user-question">Request Extension</a></p>

***

{% endstep %}

{% step %}

#### Approve or Reject Extension Request

> **Performed By:** Assigned Manager (e.g., Training Manager, Department Manager, Compliance Officer)

**Responsibilities:**

* Review the request and justification.
* Approve or reject the extension.

<p align="center"><a href="/interfacing-help-files/learning-and-development/managing-trainings-apps/requesting-and-participating-in-trainings/approve-or-reject-extension-request.md" class="button primary" data-icon="circle-check">Approve or Reject Extension Request</a></p>

***

{% endstep %}
{% endstepper %}

***

{% endstep %}

{% step %}

### Sign Off on Training Completion

> **Performed By:** Training Execution Reviewer (e.g., Training Manager, Department Manager, Team Lead)

**Responsibilities:**

* Evaluate performance, including assessment results, participation, and retraining history.
* Confirm successful completion or require retraining.

<p align="center"><a href="/interfacing-help-files/learning-and-development/managing-trainings-apps/requesting-and-participating-in-trainings/sign-off-on-training-completion.md" class="button primary" data-icon="magnifying-glass">Sign Off on Training Completion</a></p>

{% hint style="warning" %}
This stage is triggered only if formal review and sign-off are required when the training is defined.
{% endhint %}

***

{% endstep %}
{% endstepper %}

***


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